JOB SUMMARY 

The Events Director is Briercrest’s primary contact for coordination of events, and projects. Additionally, they are the lead contact for coordination of facility bookings and coordinating logistics for guests using our facilities, as well as providing logistical support for ticket sales and registrations of the core events as needed. Daily tasks include managing contacts and providing customer service through email and telephone dialogue with current and potential customers, scheduling, coordinating, and hosting events for guests planning to hold events on our campus, and inter-departmental communication for purposes of coordination of guest events hosted by the Event Management Department. Some travel, with advance notice, may be necessary. 

This position is 25 hours a week.

QUALIFICATIONS 

• Agreement to live within the Briercrest Institutional Covenant and align with the mission, vision, and values of Briercrest Christian Academy, College, and Seminary
• Excellent interpersonal, written, and oral communication skills
• Proficient computer skills, including Microsoft, Word, Excel, and Outlook and ability to update content on Briercrest’s website.
• Applicable post-secondary education
• A significant connection to Briercrest Academy, College & Seminary preferred.
• Strong organizational skills and able to multitask. 
• Attention to detail.
• Ability to develop and carry out plans.
• Able to plan events and communicate and carry out the plan with minimal supervision. 
• Professional and comfortable working with the public
• Able to lead and coordinate work teams.
• Able to provide supervision to volunteers and interns related to implementing event plans.
• Able to work flexible hours around scheduled events.

DESIRED OUTCOMES AND ACTIVITIES

• Effective and appropriate use of project management methodology in managing events (training and templates will be provided).
• Primary contact for Events communications, managing mailings, emails, information updates, coordination of onsite visits and other tasks as assigned. 
• Administrative lead for communication and coordination of facility rentals and room bookings, agreements, hosting, invoicing, and payment.
• Manage and track internal budget lines relevant to tasks.
• Solid understanding of institutional space with a strategic approach to develop rental potential.
• Development of efficient Guest Event templates for institutional use.
• Maintain regular dialogue with rentals guests throughout the coordination period and keep accurate record of details.
• Proficient data collection and input
• Carefully handle mailings for event registrations in a timely fashion
• Administration of Intern and volunteer work, coordination, and supervision
• Professional liaison with internal and external parties  
• Efficient host for Guest Event groups (which may include alumni events) through both event coordination and hospitality.
• Provide temporary backfill as required for other Enrolment Management team members.

TEAM RELATIONSHIPS 

• This person will work as part of the Events Department.
• This individual will report to the VP of People and Culture.